AGM
Annual General Meeting - What to expect
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By 30 April each year and within 15 months of the previous AGM.
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≥ 20 working days’ written notice to all Members, with enough detail on the business to be discussed.
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Chaired by the Chair (or a Director if the Chair is absent).
May be held by phone/video if everyone can follow the discussion.
A Voting Member can substitute their delegate or proxy — just notify in writing before the meeting.
Minutes are kept.
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Annual report on CGF’s operations.
Financial statements for the year.
Disclosure of interests summary (under the Incorporated Societies Act).
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Annual report + financial statements
Auditor appointment
Directors: who retired and who has been appointed
Disclosures of interest
Remits / special business (circulated ≥ 10 working days before)
General business (discussion only unless either
details were circulated ≥ 10 working days before, or
Voting Members present allow a vote by ≥ two-thirds)
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Can be called by the Chair/Deputy, two Directors, or the Subscribing Member/any three Voting Members.
Notice: within 5 working days of the request, the Secretary sends ≥ 10 working days’ notice with the business/motions to be voted on.