AGM

Annual General Meeting - What to expect

    • By 30 April each year and within 15 months of the previous AGM.

    • ≥ 20 working days’ written notice to all Members, with enough detail on the business to be discussed.

    • Chaired by the Chair (or a Director if the Chair is absent).

    • May be held by phone/video if everyone can follow the discussion.

    • A Voting Member can substitute their delegate or proxy — just notify in writing before the meeting.

    • Minutes are kept.

    • Annual report on CGF’s operations.

    • Financial statements for the year.

    • Disclosure of interests summary (under the Incorporated Societies Act).

    1. Annual report + financial statements

    2. Auditor appointment

    3. Directors: who retired and who has been appointed

    4. Disclosures of interest

    5. Remits / special business (circulated ≥ 10 working days before)

    6. General business (discussion only unless either

      • details were circulated ≥ 10 working days before, or

      • Voting Members present allow a vote by ≥ two-thirds)

    • Can be called by the Chair/Deputy, two Directors, or the Subscribing Member/any three Voting Members.

    • Notice: within 5 working days of the request, the Secretary sends ≥ 10 working days’ notice with the business/motions to be voted on.

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